# Invoice processing for accountants | Glimps

> Invoice processing for accountants and bookkeeping firms using Exact Online: less manual work, better client flows, fixed plans.

Source: https://useglimps.com/en/accountants | Language: en | Updated: 2026-07-06

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Glimps helps firms process client invoices faster without extra retyping, scattered approval emails, or endless correction rounds in scan and recognize.

Firm workflow

## Multiple administrations

Work per client with separate rules and users.

## Fewer scan and recognize corrections

AI learns from previous postings and corrections.

## Capture client approval

Authorization and audit trail stay with the invoice.

## Where firms lose time

At many firms, invoice processing is spread across inboxes, scan and recognize, client questions, and corrections in Exact Online. Glimps brings those steps back into one fixed flow.

Clients send invoices as PDF, scan or UBL, and every client through their own channel. Staff keep correcting the same suppliers. Approvals get stuck in email or Teams. Client administrations have different chart-of-account patterns. PO matching is too manual for wholesale clients. The audit trail is fragmented across systems.

Does a UBL XML file come with the PDF of the same invoice? Glimps reads it too, by upload or from a connected Microsoft 365 mailbox. Glimps does not support Peppol, and it does not create UBL files. [More about UBL invoices](https://useglimps.com/en/ubl-facturen-exact-online)

## An AP layer on top of Exact Online

### Standardize processing

Use one fixed way to capture, code, check, and post back for Exact Online clients.

### Let clients approve themselves

Budget owners and entrepreneurs can approve invoices without the firm managing approval emails.

### Keep control and history

Corrections, comments, approvals, and posting proposals remain traceable with the invoice.

## All your clients on one page

No more thirty browser tabs to find where the work is. The organization overview lists every administration you can open, so you see at a glance which client needs attention.

- Per administration: posted in Exact (purchase and sales), received, zero touch and open work.
- Sort on open work and you know which client comes first.
- Pick a period: this month, last month, this quarter, this year or your own dates.
- Click an administration and you are in it.

Organization overview This quarter416Posted in Exact67%Zero touch22Open work

| Administration | Purchase | Sales | Zero touch | Open work ↓ |
| --- | --- | --- | --- | --- |
| Installatiebedrijf Hendriks B.V. | 140 | 38 | 70% | 12 |
| Bakkerij Van Dam | 100 | 0 | 64% | 7 |
| Autobedrijf Smit | 60 | 24 | 55% | 3 |
| De Groene Kas B.V. | 45 | 9 | 80% | 0 |

### Team per administration

Decide who can open which administration, with a role per administration. Someone can be admin at one client and only process at another. Pick "All administrations, also new ones" and a new client is added straight away.

### Your client approves

Make your client an approver in their own administration. They approve their own invoices and only see the invoices that wait on them. The rest of your firm stays closed to them.

### Administrations learn from each other

Switch it on and an administration learns coding from the other clients in your organization. It is off by default and only works with the same chart of accounts. A line coded this way says so. Coding from similar lines never lets an invoice post without a person on its own.

### One subscription, mandatory 2FA

The whole organization shares one subscription, with your usage per period in the same place. And one switch makes two-factor authentication mandatory for everybody.

## Ask across all your clients at once

Your portfolio is more than a pile of separate administrations. Ask your question once and get the answer across all clients.

### Luca, ChatGPT or Claude across all administrations

Luca, the assistant in Glimps, and ChatGPT or Claude over the MCP connection answer questions across every administration you can open. The MCP connection is read-only: nothing is changed, approved or posted.

- "What did all my clients spend per supplier this year?"
- "Which GL account costs the most across all clients?"
- "How much open work is there per client?"
- "Show the Makro invoices across all my clients."

### Glimps posts sales invoices too

Send your client's sales invoices to Glimps. Glimps finds the customer in Exact Online, or creates it when it does not exist yet, codes the lines on the revenue accounts and posts the invoice in your client's sales journal, with the PDF attached.

The organization overview shows purchase and sales side by side per administration.

## Transparent pricing for growing volumes

Start small, scale to more invoices, and add PO matching for clients with purchase orders, receipts, and stock processes.

Starter per month for a light start.

Professional per month for 300 invoices and 3 authorizers.

Business per month for larger portfolios.

## Frequently asked questions

### Is Glimps suitable for accounting firms?

Yes. Glimps is especially suitable for firms serving Exact Online clients that want less manual scan and recognize, coding, and approval follow-up.

### Does Glimps work for multiple administrations?

Glimps is built for Exact Online environments with multiple administrations, entities, and client processes. Rules, users, and exceptions can be configured per client.

### What does Glimps cost for accountants?

Starter is EUR 75/month. Professional is EUR 149/month for 300 invoices and 3 authorizers. Business is EUR 399/month. PO matching is EUR 149/month extra and annual billing gives a 10% discount.

### Does Glimps replace Exact Online?

No. Exact Online remains the accounting system. Glimps automates the AP layer before it: capture, code, check, approve, and post back.

### Can clients approve invoices themselves?

Yes. Client users can be configured as authorizers, so the firm does not need to chase every budget question or approval email.

### Can I see all my clients in one place?

Yes. The organization overview shows per administration what was posted in Exact (purchase and sales), what came in, the zero touch rate and how much work is open. Pick a period and sort on open work to see which client needs attention first. You only see the administrations you can open yourself.

### Can a client see only their own invoices?

Yes. Give your client the approver role in their own administration. They then only see the invoices that wait on them, are delegated to them or are assigned to their group. The rest of the administration, and your other clients' administrations, stay closed to them.

### Do administrations learn from each other?

Only if you switch it on. By default every administration learns only from its own postings. With Learn from other administrations on, Glimps takes over a GL account only when it has the same number and the same name in both administrations. A line coded this way says so.

### Does Glimps work with UBL and Peppol?

Glimps reads a UBL XML file when the PDF of the same invoice comes with it, by upload or from a connected Microsoft 365 mailbox. Glimps does not support Peppol, and it does not create UBL files.

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