# Luca, the AP agent inside Glimps Luca is the agent that drives the payables pipeline inside Glimps. It is not a chat window next to the product: the same tools that push an invoice through the pipeline automatically are the tools you address in the chat. There is no second, looser path into the administration. Named after Luca Pacioli, who wrote down double entry bookkeeping in 1494. ## The six stages of the pipeline 1. Scan and store: the invoice is read, amounts are recalculated, the document gets a text layer. 2. Resolve supplier: link to the right relation in Exact Online on name, VAT number, IBAN, and history. 3. Code the lines: GL account, VAT, cost center, and project per line. 4. Assign approvers: resolve and prepare the approval route. 5. Match the purchase order: two and three way matching within the configured tolerance. 6. Post to Exact Online, on the purchase journal of that administration. Each stage has its own minimum level on the trust ladder, so stages can be released independently. ## 43 tools 30 read tools and 13 write tools. Whether a tool may read or write is fixed in code, not in an instruction to the model. The names appear in the log of every invoice. Read, among others: search_invoices, invoice_details, list_open_items, search_invoice_content, ask_invoice_document, invoice_readiness_check, invoice_coding_advice, invoice_risk_analysis, duplicate_invoice_candidates, invoice_spend_summary, supplier_context, supplier_playbook, coding_history, gl_account_spend, gl_account_usage_summary, list_coding_setup, list_rule_proposals, authorization_overview, recommend_authorizer, approval_bottleneck_insights, approval_insight_details, authorizer_approval_advice, dashboard_summary, ap_work_queue_insights, cash_exposure_forecast, processing_sla_insights, recurring_invoice_insights, automation_insights, get_automation_policies, list_promotion_proposals. Write: process_invoice, update_invoice_fields, update_invoice_line_coding, manage_invoice_line, merge_invoice_lines, send_invoice_to_exact, set_supplier_autonomy, configure_relation_defaults, set_coding_descriptions, remember_company_convention, create_authorizer_group, create_authorization_flow, create_authorization_rule. ## Two modes - Ask: Luca proposes every change first. - Auto: Luca applies invoice changes directly. In both modes two things always ask for explicit confirmation: setup changes, and posting to Exact Online. There is no mode that turns that off. Unattended posting is separate from these modes and is arranged per supplier with the trust ladder. ## Limits - Every tool is bound to the administration you work in. - Every amount and date in an answer is matched back against the retrieved evidence; anything unsupported is removed from the answer. - Correcting a posted invoice happens in Exact Online itself, not through Luca. - When Luca does not know, it asks a question on the invoice instead of guessing. ## Links - Agentic overview: https://useglimps.com/en/agentic - MCP server: https://useglimps.com/en/agentic/mcp - Technology and AI: https://useglimps.com/en/technology --- ## Full page text Luca is the AI agent inside Glimps. Ask it what is open or why an invoice is stuck. Or give it a task, and it does it. Before anything goes to Exact Online, it always asks for your yes. Try it free for 14 days Try the demo Lucain GlimpsPost every line of this invoice to 4172 and send it to Exact.Done✓ 4 lines on 4172 (Car costs)✓ VAT as on this supplier’s earlier invoicesYour yes neededEverything checks out and the approver has signed. Shall I send it to Exact Online?Yes, sendNot yet✓ Sent to Exact Online. What Luca does for you ## Ask it, or have it done Luca sits inside Glimps, next to your invoices. There is nothing to learn: you type what you want to know or what needs to happen. ### Answer questions What is open, what has to be paid this week, what did we spend with this supplier. Luca looks it up in your own administration and shows where the answer comes from. ### Finish work Code these lines to 4172, merge the freight lines, change the invoice date. You say what you want, Luca does it. ### Find out why Why can this invoice not go? Who still has to sign? Luca gives the reason in plain words, and what you can do about it. ### Set things up Create an approver group, set a default GL account for a supplier, remember a house convention. Luca always checks with you first. ## What you can ask Luca A few examples to start with. Click one to copy it. ### Starting the day - What is open today and why? - Which invoices have waited longest on an approver? - What has to be paid this week? ### Finishing one invoice - Code every line to 4172 and set cost center 210. - Why can this invoice not go? - Merge the three freight lines into one line. ### Finding something - Which invoice mentions licence plate 12-ABC-3? - Find invoices with project number P-2291. - Show me where this amount is on the invoice. ### The big picture - What did we spend per supplier this quarter? - Which suppliers could post automatically? - Where does approval get stuck? ## Luca also does the work you do not see Every invoice that comes in goes through the same six steps. Luca takes them for you, so an invoice is already prepared when you open it. ### Read The invoice is read and recalculated. ### Link the supplier To the right relation in Exact Online. ### Code GL account, VAT, and cost center per line. ### Prepare approvers The right people, based on your rules. ### Match the order Against purchase order and receipt, if you work with orders. ### Post Into your own administration in Exact Online. ## It does nothing behind your back An AI that works in your bookkeeping has to be trustworthy. That is why these are not promises but fixed rules in the product. ### Posting always asks for your yes Luca never posts anything to Exact Online on its own. Not even when you let it work independently. That is fixed in the product, not a setting. ### It makes nothing up Every amount and date in an answer comes from your own administration. If Luca cannot back something up, it says so instead of guessing. ### Everything is in the log What Luca does is recorded on the invoice itself. You and your accountant can always read back what happened and why. You choose how much Luca may do without asking. In Ask mode it puts every change to you first. In Auto mode it changes invoices directly, but posting still asks for your yes. ## Questions about Luca Want to try Glimps yourself?Try the demo What is Luca exactly? Luca is the AI agent inside Glimps. It processes your invoices in the background, and you can also just talk to it: ask a question or give a task about your own payables. Can Luca send an invoice to Exact on its own? No. In the chat, posting to Exact Online always asks for your confirmation. If you want certain suppliers to post without a person, you set that separately, per supplier. No. Type it the way you would say it to a colleague. A short command like code line 1 to 4172 works as well as a written-out question, in Dutch or English. You choose. In Ask mode it puts every change to you first. In Auto mode it changes invoices directly. Posting to Exact and changes to your setup ask for your confirmation in both modes. No. Luca only works in the administration you are working in at that moment, with your permissions. No. Luca is on every plan, with no AI surcharge. After Luca Pacioli, who was the first to write down double entry bookkeeping, in 1494. It seemed a good name for something that keeps your books. ## Read on ### Automatic posting How you decide per supplier whether Glimps posts by itself. ### Inbox Agent Invoices from your mailbox, in Glimps automatically. ### ChatGPT and Claude Ask the same questions from your own AI assistant. ### Approvals The step Luca prepares but never signs for you.