# Alternative to Exact Online Scan and Recognize | Glimps > The alternative to Exact Online Scan and Recognize: Glimps reads, codes, matches and posts your purchase invoices in Exact Online by itself. Proven at Vitacress Real. Source: https://useglimps.com/en/alternatief-exact-online-scan-en-herken | Language: en | Updated: 2026-07-06 This Markdown file is the plain-text twin of the page above, generated at build time from the same render. --- Scan and Recognize reads an invoice. Glimps handles it: picking it out of your mailbox, reading and coding every line, matching it to the purchase order and posting it in Exact Online by itself, per supplier as far as you allow. Your first invoice is processed within minutes. After recognition ## What Glimps handles by itself 1. 1Pick upThe Inbox Agent picks every invoice out of your Microsoft 365 mailbox. 2. 2ReadHeader and every line, even on the first invoice from a new supplier. 3. 3MatchInvoice, purchase order and receipt line by line, within your tolerances. 4. 4PostBy itself in Exact Online, per supplier as far as you allow. Eight checks stop a posting. Proven in production Vitacress Real processes about 750 purchase invoices a month with Glimps in Exact Online. 80 to 90% of them reach Exact Online without manual work, and 98.6% of PO matches are automatic. purchase invoices a month±750purchase invoices a monthposted without manual work80-90%posted without manual workof PO matches automatic98.6%of PO matches automatic Production data August 2025 through July 2026, 317 suppliers. Read the Vitacress Real story Reviews on G2 Glimps in the Exact App Store ## What the built-in tool does well Recognize basic fields on simple PDF invoices. Start quickly inside an existing Exact Online administration. Suitable for low volumes without complex authorization. ## Where finance teams get stuck Mostly header fields: no learning GL and VAT prediction at line level. No native 3-way matching across purchase order, receipt, and invoice. Approval flows and authorization matrices remain limited. No central multi-entity AP overview across administrations. Variable cost per document is less predictable as volume grows. Exceptions still require manual context from finance or purchasing. ## How Glimps' AI recognition works Four building blocks make the difference compared to Exact Online's built-in Scan and Recognize. ### Multimodal AI OCR Beyond text, Glimps also reads layout, tables, and handwritten notes. New supplier invoice formats work without a template or setup step. ### GL and VAT prediction The AI predicts GL account, VAT code, and dimension based on invoice content and your posting history, not just fixed rules. ### Learns from every correction When finance adjusts a proposal, the model processes that correction. Predictions get sharper the longer you use Glimps. ### Line-level extraction Individual invoice lines - description, quantity, unit price - are captured separately, even across multiple pages. That's needed for PO matching and project coding. ## When Scan and Recognize is fine Use the built-in feature when you process few invoices, suppliers have stable layouts, and finance mainly wants to copy basic fields. - Fewer than roughly 50-100 invoices per month. - No purchase orders or goods receipts. - Simple approval by a small team. ## When Glimps becomes more logical Glimps is for teams that keep Exact Online but want a smarter AP layer: learn coding, route exceptions, and keep costs predictable. - Hundreds of invoices per month or growing volume. - GL, VAT, and dimension prediction should learn from corrections. - You use PO matching, workflows, or multiple administrations. ## Switch without replacing Exact Online You keep Exact Online as the source for suppliers, ledgers, VAT codes, and postings. Glimps connects on top, processes invoices, gets exceptions approved, and syncs the result back. In practice you start with a test set of invoices, then put the inbox or upload route live. Exact Online invoice processing 7 alternatives compared Compare software ## Frequently asked questions ### What does Exact Online scan and recognize cost? According to public pricing information, Exact Online charges per document after a small free monthly volume. This guide uses EUR 0.39 to EUR 0.55 per document after 3 free documents per month. ### Can I turn off Exact Online Scan and Recognize? Yes. You can keep Exact Online as the financial system and use Glimps on top of Exact Online for capture, workflow, matching, and synchronization. ### What is the difference between Glimps and Exact scan and recognize? Exact Scan and Recognize mainly focuses on basic recognition. Glimps adds AI coding, approval flows, multi-entity overview, and 3-way PO matching. ### Do I need to set up a template for every supplier? No. Glimps works without templates: the AI reads invoice layouts semantically and adapts automatically to new suppliers or changed invoice formats. ### Does Glimps also recognize handwritten notes or irregular scans? Glimps combines text recognition with visual analysis, so handwritten notes, stamps, and skewed scans can also be processed. Source legibility still determines the result. ### When is the built-in tool sufficient? For low volumes, simple expense invoices, and few approval steps, the built-in tool can be fine. Glimps becomes logical when volume, controls, or exceptions grow. ### Does Glimps work with UBL and Peppol? Partly. Glimps reads PDF and scanned invoices, and a UBL file (XML) when it arrives together with the PDF of the same invoice, by upload or through the connected Microsoft 365 mailbox. Glimps does not support Peppol. ### How quickly can I switch? Today. You connect Exact Online yourself, Glimps reads suppliers, GL accounts and purchase orders, and your first invoice is processed within minutes. You connect your mailbox to the Inbox Agent once. Then you decide per supplier how far Glimps may go on its own. ### What does Glimps cost? Glimps Starter is 75 euro a month for 100 invoices, Professional 149 euro for 300 invoices and Business 399 euro for 1,000 invoices. The Exact Online connection, the Inbox Agent and posting by itself per supplier are in every plan. There is no set-up fee, you cancel monthly and annual billing gives a 10% discount.