# Invoice approval workflows | Glimps

> Automate approvals for invoices without a purchase order. Every spend is approved before it reaches your ledger.

Source: https://useglimps.com/en/workflows | Language: en | Updated: 2026-07-06

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Automate approvals for invoices without a purchase order. Every spend is approved before it reaches your ledger.

Invoice in: a laptop, GL 4500 equipment

## Visual Logic Builder

Drag and drop to create complex workflows. No coding required.

Toolbox Relation Rule GL Rule Approver Replay AnimationToolbox Replay Animation Trigger GL Rule4500 (IT costs) Condition High Value CheckMIN€1,000MAX€10,000 Action: Workflow1Sarah (Manager)2Peter (CFO) Multiple approvers Amount Thresholds Custom Triggers

## Common Scenarios

Real-world examples of how teams use Glimps flows.

### IT Hardware

**Trigger:** GL 4500 (Equipment)

**Condition:** > €500

**Action:** Route to CTO

### Strategic Vendor

**Trigger:** Supplier: Kantoorwerk Direct

**Condition:** Amount > €5,000

**Action:** Route to Procurement

### High Value CapEx

**Trigger:** All Invoices

**Condition:** > €50,000

**Action:** Manager → CFO → CEO

## The Approver Experience

Approval shouldn't be a chore. We made it frictionless for managers on the go.

- One-click approval via email
- No login required for simple checks
- A mail straight away, or one digest a day or a week

Mail from GlimpsTo: SarahInvoice INV-2024-001 is waiting for your approvalByte & Co IT, € 1,512.50, ledger 4500PDF · INV-2024-001.pdfApproveReject✓ Approved. It moves on along the route. 123

Sarah gets a mail: invoice INV-2024-001 is waiting for her

## Nobody waits for an approver on a beach

An approval that sits still because someone is away costs money. So every approver arranges their own cover, and picks when Glimps mails them.

### Cover, with a start and end date

Pick a colleague and the dates. During that period your approvals also reach your delegate, and the invoice shows both names. On the end date it stops by itself.

### Mails on your rhythm

Straight away for every invoice, one digest a day or a week, on the days you pick, or not at all. The digest can show only what is new and carry the PDF.

### What is urgent stands out

An invoice that is due soon or overdue and not yet approved gets a label in your list and on the invoice. If someone is away unexpectedly, an administrator reassigns the approval.

Entry created in Exact Online. The payment is locked

## Payment Guard

We block payment in Exact Online until the invoice is fully approved. Never pay an unapproved invoice again.

1. 1Entry CreatedExact Online
2. 2Blocked for PaymentUntil Approved
3. 3Payment ReleasedSent to Bank

## View full comparisons

See how Glimps compares to other tools for Exact Online, with a focus on workflows, automation, and pricing.

## Workflows FAQs

Questions about approval routing and rules.

Want to try Glimps yourself?See Examples Can I set limits per user?

Yes, you can define approval limits for each user. Invoices above their limit will automatically route to their manager.

What happens if an approver is on holiday?

You can set a temporary delegate or enable "Away" mode to auto-reroute tasks.

Every action (view, approve, reject, comment) is logged with a timestamp and IP address for full auditability.

Yes. For example, an invoice can require approval from both the IT Manager AND the Finance Director simultaneously.

Yes, unlimited layers. You can require Project Manager -> Dept Head -> CFO -> CEO if needed.