Automated order matching & 3-way matching for Exact Online
Match order confirmations, orders, and purchase orders against goods receipts and invoices in Exact Online, without manual line checks.
Line 1: 6 ordered, 6 received, 6 invoiced
The Matching Engine
Our engine compares extracted invoice data against order confirmations, open purchase orders, and goods receipts in Exact Online in real-time.
Invoice and order data
Glimps extracts line-level data from the invoice, order confirmation, and purchase order.
Smart Comparison
Our engine checks quantities, prices, part numbers, and receipts.
ERP Data
If it matches, we post to ERP. If not, we handle exceptions.
Variance Handling
When prices or quantities don't match perfectly, Glimps applies your business rules automatically.
Perfect match: € 100.00 ordered and invoiced. Posted automatically
Line-Level Precision
We don't just match the total amount. We verify every single line item, quantity, and unit price.
Smart Tolerances
Define acceptable variance ranges (e.g. €5.00 or 1%) to auto-approve minor differences.
Goods Receipts (GRN)
Ensure you only pay for what you actually received. We check against the Goods Receipt Note status.
Connect Your Database
Are your orders not in Exact Online? Then Glimps fetches them from your own database or ERP, through the API your system already has.
Your API and your login
You give Glimps the address of your system’s API and a way to log in: an API key, a token, a username and password, or OAuth2.
Map the fields
You map your system’s fields onto Glimps’ fields: order number, supplier, lines, quantities and what was already received.
Glimps fetches the order
When an invoice carries an order number, Glimps asks your system for that order and puts every invoice line next to it.
Your column external_id becomes the order number (po_number)
Not sure your system can deliver the orders? Ask us and we look at your API together.
Go deeper on matching and Exact Online
Matching FAQs
Common questions about automated order matching and 3-way matching.
Yes. Glimps detects partial deliveries and matches the invoice against the received quantity, leaving the PO open for the remainder.
Yes. If a vendor sends one invoice for multiple orders, Glimps identifies and matches lines to the correct respective POs.
Our AI uses semantic matching (fuzzy logic) to understand that "Laptop Stand" on the invoice equals "Notebook Riser" on the PO.
Yes. For services or items where no goods receipt is needed, we match directly Invoice to PO.
Order processing is raising and tracking the order itself; that stays in Exact Online. Order matching is the check that follows: Glimps compares the order confirmation, the purchase order, the goods receipt and the invoice against each other, and only posts when all four agree at line level.
Yes. A supplier's order confirmation is read in and compared straight against the purchase order, so price and quantity differences surface before the invoice even arrives. When the invoice does arrive, it is matched against the same lines.