Approve invoices in Exact Online without scattered email loops
Glimps turns invoice approval into a predictable workflow on top of Exact Online: AI coding, authorization rules, reminders, audit trail, and posting in one flow.
What leaves the inbox?
Why a separate approval layer?
Exact Online remains leading for administration and postings. Daily AP friction often happens before that: missing context, unclear authorization, amount exceptions, and questions between finance, purchasing, and budget owners.
Workflow
From receipt to authorization and posting
1. Invoice arrives
Glimps reads PDF and scanned invoices, links supplier data from Exact Online, and decides whether approval is needed.
2. Route to the right person
Rules send the invoice to the budget owner, buyer, or finance based on amount, supplier, cost center, or exception.
3. Approve without loose emails
Authorizers see context, lines, and comments in a fixed flow instead of loose PDF attachments and email threads.
4. Post with audit trail
After approval, Glimps writes the controlled posting back to Exact Online with a clear history.
For finance teams that want control without delay
Approval does not have to be a bottleneck. Let standard invoices flow through automatically and send only risk, missing context, or budget questions to people.
Professional per month for 300 invoices and 3 authorizers.
Business per month for larger teams and volumes.
PO matching add-on per month for order-driven processes.
Frequently asked questions
Can I approve invoices in Exact Online?
Exact Online supports basic purchase invoice processes. Teams that need multiple authorizers, exceptions, and PO matching often use a specialized AP layer such as Glimps alongside Exact Online.
What is the difference between approval and authorization?
In practice, the terms are often used interchangeably. The control is the same: may this invoice be posted or paid according to budget, supplier, amount, and internal policy?
How does invoice approval work with multiple authorizers?
Glimps can route invoices by amount, department, supplier, cost center, and exceptions. Professional includes 3 authorizers; Business is a better fit for larger teams.
What does Glimps cost for invoice approval?
Starter is EUR 75/month. Professional is EUR 149/month for 300 invoices and 3 authorizers. Business is EUR 399/month. PO matching is EUR 149/month extra and annual billing gives a 10% discount.
Can approval work together with PO matching?
Yes. For PO processes, Glimps can first compare purchase order, receipt, and invoice. Only exceptions or approval-required amounts then go to a user.
Does Exact Online remain the accounting system?
Yes. Glimps is the approval and automation layer on top of Exact Online. Master data and posting results stay synchronized with Exact Online.