Invoice processing for Exact Online, from inbox to posting
Glimps picks up your purchase invoices, reads every line, codes them with the GL accounts and VAT codes from your own administration and posts them to Exact Online. You keep the button, until you trust Glimps per supplier.
Received: from your mailbox, an upload or a scan
Where Exact Online gets stuck
Exact Online is fine accounting software. But between the mailbox and the purchase journal there is often still a person who retypes, searches and asks around.
Invoices are everywhere
In the shared mailbox, in someone's personal inbox, attached under a reminder. First collect, then post.
One invoice, ten lines
If you want the right GL account, VAT code or cost centre per line, you code every line by hand. Or you post everything to one account and correct it later.
Supplier not in Exact yet
A new supplier means creating a relation in Exact first and then going back to the invoice. Small work that comes back every week.
From inbox to purchase journal in five steps
This is what happens to every purchase invoice, from the moment it arrives until it is a posting in your Exact Online administration.
- 1
Arrive
Connect your Microsoft 365 mailbox, or forward invoices to your administration's own invoice address. Uploading works too. Nobody has to collect PDFs any more.
How the Inbox Agent works - 2
Read
Glimps reads the header and every invoice line: supplier, invoice number, date, amounts, VAT and the description per line. When the sum does not add up, Glimps says so.
- 3
Code with your Exact
GL account, VAT code, cost centre and project come from your own administration, and Glimps learns from how you posted this supplier before.
How Glimps codes - 4
Check
If you work with purchase orders, Glimps lays the invoice next to the order and receipt from Exact. If someone has to sign off, the invoice goes to the right person.
About 3-way matching - 5
Post
The purchase entry lands in the purchase journal you pick, with the PDF attached. By default you press post. Per supplier you can let Glimps do it by itself.
What Glimps reads, writes and leaves alone in Exact Online
An invoice tool that touches your books is something you want to explain exactly. To your accountant, to your IT team and to yourself. This is the whole list.
Glimps reads
- Suppliers (relations)
- GL accounts and VAT codes
- Cost centres, cost units and projects
- Journals, per administration
- Purchase orders and receipts
- How you posted before, as a basis to learn from
Glimps writes
- A purchase entry in the purchase journal you pick
- The invoice PDF attached to that entry
- Lines with their own GL account, VAT code, cost centre or project
- A new supplier, only when you choose to
- A sales entry in your sales journal, when you let Glimps post your sales invoices too
Glimps leaves alone
- Your chart of accounts, journals and settings
- Supplier bank account numbers
- Payments: Glimps never pays
- The rest of your books
Because everything comes from your own administration, a Glimps posting is an ordinary posting in Exact. Your accountant sees it there, PDF included. Working with several administrations? Read how Glimps works per administration.
By default you post. Glimps earns the rest.
Every invoice is first ready and you press post. Only when a supplier has a clean track record, or an invoice fits the purchase order, does Glimps propose to post that supplier by itself. One correction and that supplier goes back a step.
How those steps work, you read on the page about the trust ladder.
These cases always stop an automatic posting
Whatever level a supplier has. Glimps then sets the invoice aside and says why.
- A possible duplicate invoice
- A changed bank account number
- Arithmetic that does not add up
- An amount above your limit
- A credit note
- A currency that differs from usual
From connection to first posting, before the coffee goes cold
No implementation project, no templates per supplier. You connect yourself and work with your real invoices right away.
- 1
Connect Exact Online
You sign in to Exact Online and give Glimps access to your administration. Glimps fetches suppliers, GL accounts, VAT codes and journals.
- 2
Pick your purchase journal
One choice per administration: which journal the purchase entries go into. That is all the setup posting needs.
- 3
Send your first invoice
Forward an invoice or drop it in. Within minutes it is read, coded and ready, and you post it to Exact in one click.
- 4
Let Glimps run along
Every correction you make, Glimps takes to that supplier's next invoice. When a supplier may post by itself, Glimps proposes it. You decide.
No made-up percentages
You will not find '99.9% accurate' here. You will find three things that are true for every customer on day one.
What Glimps does not do
- Paying. Glimps posts, you or your bank pay.
- Exact Online Belgium. The Netherlands and Germany are supported.
- Other accounting packages. Glimps is built only for Exact Online.
Read more about invoice processing
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Read moreCost of manual invoice processing
Work out your own cost per invoice, with the benchmarks next to it.
Read moreScan and Recognize alternative
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Read moreView full comparisons
See how Glimps compares to other invoice processing tools and choose the best option for Exact Online.
FAQ about invoice processing in Exact Online
What Glimps does with your Exact Online administration, and what it does not.
Exact Online Netherlands and Germany. Exact Online Belgium is not supported yet. You connect per administration, and Glimps works with the GL accounts, VAT codes, cost centres, projects and journals in it.
Glimps creates purchase entries in the purchase journal you pick, with the invoice PDF attached. A new supplier is only added when you choose to, and then without a bank account number. Your chart of accounts, journals and settings stay as they are, and Glimps never pays.
No. By default every invoice is read, coded and ready, and you press post. Per supplier you can later let Glimps post by itself. A possible duplicate invoice, a changed bank account number, arithmetic that does not add up or an amount above your limit always stops an automatic posting.
When you connect, Glimps fetches that data from your administration and after that keeps it up to date automatically. Create a new GL account or cost centre in Exact and it shows up in Glimps after the next sync. You maintain nothing twice.
Then you create it from Glimps, without going to Exact first. Glimps fills in the details from the invoice. On purpose, Glimps does not copy the bank account number: you check and enter that yourself in Exact.
Yes. Every line gets its own GL account, VAT code and, if you use them, cost centre or project. Lines that belong together can be merged, so your posting in Exact stays clear.
Then the invoice stays in Glimps, with the reason next to it. Once it is solved, you send it again.
Yes. A Glimps posting is an ordinary posting in your own Exact Online administration, with the PDF attached. Your accountant has nothing new to learn. In Glimps you see per invoice who did what and when.
They simply stay in Exact Online, with their PDF. Glimps can be cancelled monthly and there is no implementation fee, so you can also let it run next to your current way of working for a while first.