The alternative to Exact Online Scan and Recognize
The built-in scan-and-recognize feature is useful for simple invoices. But once you need AI coding, approvals, PO matching, or multi-entity control, a specialist layer on top of Exact Online becomes more logical.
Cost indication
Per document versus fixed plan
Charged documents: 97
EUR 37,83 - EUR 53,35
Glimps Starter EUR 75
Charged documents: 297
EUR 115,83 - EUR 163,35
Glimps Professional EUR 149
Charged documents: 997
EUR 388,83 - EUR 548,35
Glimps Business EUR 399
What the built-in tool does well
Recognize basic fields on simple PDF invoices.
Start quickly inside an existing Exact Online administration.
Suitable for low volumes without complex authorization.
Where finance teams get stuck
Mostly header fields: no learning GL and VAT prediction at line level.
No native 3-way matching across purchase order, receipt, and invoice.
Approval flows and authorization matrices remain limited.
No central multi-entity AP overview across administrations.
Variable cost per document is less predictable as volume grows.
Exceptions still require manual context from finance or purchasing.
How Glimps' AI recognition works
Four building blocks make the difference compared to Exact Online's built-in Scan and Recognize.
Multimodal AI OCR
Beyond text, Glimps also reads layout, tables, and handwritten notes. New supplier invoice formats work without a template or setup step.
GL and VAT prediction
The AI predicts GL account, VAT code, and dimension based on invoice content and your posting history, not just fixed rules.
Learns from every correction
When finance adjusts a proposal, the model processes that correction. Predictions get sharper the longer you use Glimps.
Line-level extraction
Individual invoice lines - description, quantity, unit price - are captured separately, even across multiple pages. That's needed for PO matching and project coding.
When Scan and Recognize is fine
Use the built-in feature when you process few invoices, suppliers have stable layouts, and finance mainly wants to copy basic fields.
- Fewer than roughly 50-100 invoices per month.
- No purchase orders or goods receipts.
- Simple approval by a small team.
When Glimps becomes more logical
Glimps is for teams that keep Exact Online but want a smarter AP layer: learn coding, route exceptions, and keep costs predictable.
- Hundreds of invoices per month or growing volume.
- GL, VAT, and dimension prediction should learn from corrections.
- You use PO matching, workflows, or multiple administrations.
Switch without replacing Exact Online
You keep Exact Online as the source for suppliers, ledgers, VAT codes, and postings. Glimps connects on top, processes invoices, gets exceptions approved, and syncs the result back. In practice you start with a test set of invoices, then put the inbox or upload route live.
Frequently asked questions
What does Exact Online scan and recognize cost?
According to public pricing information, Exact Online charges per document after a small free monthly volume. This guide uses EUR 0.39 to EUR 0.55 per document after 3 free documents per month.
Can I turn off Exact Online Scan and Recognize?
Yes. You can keep Exact Online as the financial system and use Glimps on top of Exact Online for capture, workflow, matching, and synchronization.
What is the difference between Glimps and Exact scan and recognize?
Exact Scan and Recognize mainly focuses on basic recognition. Glimps adds AI coding, approval flows, multi-entity overview, and 3-way PO matching.
Do I need to set up a template for every supplier?
No. Glimps works without templates: the AI reads invoice layouts semantically and adapts automatically to new suppliers or changed invoice formats.
Does Glimps also recognize handwritten notes or irregular scans?
Glimps combines text recognition with visual analysis, so handwritten notes, stamps, and skewed scans can also be processed. Source legibility still determines the result.
When is the built-in tool sufficient?
For low volumes, simple expense invoices, and few approval steps, the built-in tool can be fine. Glimps becomes logical when volume, controls, or exceptions grow.
Does Glimps work with UBL and Peppol?
No. Glimps currently processes PDF and scanned invoices. UBL and Peppol input are not supported yet.
How quickly can I switch?
The standard route is: connect Exact Online, sync suppliers and ledgers, upload test invoices, and then activate workflow rules.
What does Glimps cost?
Glimps Starter is EUR 75/month. Professional is EUR 149/month for 300 invoices and 3 authorizers. Business is EUR 399/month. The PO matching add-on is EUR 149/month and annual billing gives a 10% discount.
Compare your current cost with Glimps
View plans from EUR 75/month or open the demo to see the flow next to Exact Online.