Scan & Recognize Exact Online: 7 alternatives compared (2026)

Exact Online's built-in Scan & Recognize works fine for simple administrations with low volumes. But once you want to automate seriously — over 100 invoices per month, line-level accuracy, PO matching, multi-entity — the native functionality falls short. This article compares the seven most popular alternatives for the Dutch market and helps you choose what fits your situation.

Where native Scan & Recognize falls short

Exact's Scan & Recognize is solid for basic invoice field recognition — supplier, invoice number, total amount. For finance teams that really want to automate, the limits show up quickly:

• No line level. Only header fields are captured. For goods invoices with multiple lines you still code yourself.
• Limited AI. No learning system that adapts to your booking history.
• No PO matching. 3-way matching is essential for trading and manufacturing — Scan & Recognize doesn't offer it.
• Workflows stay basic. Exact Online itself offers approval flows, but Scan & Recognize doesn't add smart, line-level routing or exception handling on top — that still requires a separate tool or major manual setup.
• Multi-entity is awkward. Per-administration setup and management quickly becomes unmanageable.

The 7 alternatives in one table

Glimps — AI-first specialist for Exact Online

Glimps is built exclusively for Exact Online. No multi-ERP distractions — all attention goes into maximizing a single integration. The AI engine uses generative AI with vision transformers and LLM-based semantic mapping instead of classic OCR. That means new invoice layouts work immediately, without template maintenance.

Strong at: AI GL prediction, native 3-way PO matching, direct SQL connection to Exact Online, multi-entity dashboard, transparent pricing from €75/month. Setup takes minutes.

Less suited if: you also use AFAS, Twinfield, or another ERP alongside Exact Online. Glimps works exclusively with Exact Online.

Basecone — the established traditional choice

Basecone is part of Wolters Kluwer and has been the standard at many Dutch accounting firms for years. Strong brand, broad ERP support, and it positions itself around automated processing, posting proposals, and authorization management. Compared to generative AI-first tools, the emphasis leans more on rules- and template-based OCR than on semantic understanding of new invoice layouts.

Strong at: recognition among accountants, broad ERP coverage, reliability. Per-invoice pricing can be advantageous at low volumes.

Less suited if: you expect modern AI, need native 3-way PO matching, or want predictable costs at higher volumes. Also read our full Glimps vs Basecone comparison.

TriFact365 — multi-platform scan and recognize

TriFact365 supports Exact Online plus various other accounting packages. Well-rated in the Exact App Center. TriFact365 itself advertises AI-driven line and GL recognition with automatic journal entries — no 3-way matching, but a solid choice for low-complexity administrations spread across different packages.

Strong at: broad ERP coverage, accounting firms with multiple clients on different packages.

Less suited if: you need 3-way PO matching or multi-entity workflows.

Klippa — enterprise spend management

Klippa SpendControl is broader spend management software, with invoice processing as one component. Strong API/SDK focus, suited to customization and integrations.

Strong at: enterprise spend management, API integrations, customization.

Less suited if: you're primarily looking for focused Exact Online invoice processing without an extensive IT implementation.

Zenvoices — the multi-ERP accounting robot

Zenvoices supports 10+ ERP systems including Exact Online, AFAS, Twinfield, King, SnelStart, and Visma. Modern positioning, simple UI, pricing depends on the package.

Strong at: broad ERP support, simplicity, accounting firms with clients on different systems.

Less suited if: you need deep Exact Online-specific functionality such as SQL connectivity or native 3-way matching.

WhiteVision — enterprise document platform

With more than 1,600 customers, an established name in the Dutch market. Besides invoices, it also processes orders, packing slips, and service orders. Implementation projects of 2-8 weeks are standard.

Strong at: construction, government, manufacturing. A full document platform, not just invoices.

Less suited if: you want to go live quickly without an enterprise project, or don't need DMS functionality alongside invoices.

Blue10 — established Exact Online AP automation

Blue10 is one of the longer-established Exact Online specialists. Strong in direct purchase invoices where stock in Exact Online Trade is updated immediately. Multi-ERP coverage, no public pricing.

Strong at: stock postings, direct purchase invoices, an established name with decades of track record.

Less suited if: you're looking for transparent SaaS pricing or modern AI extraction. Also read Glimps vs Blue10.

How to choose

Three questions almost always lead you to the right choice:

1. Exact Online only or multiple ERPs? Exact-only → specialist (Glimps, Blue10). Multi-ERP → broader tool (Zenvoices, Basecone).
2. Do you process purchase orders with receipts? If yes, 3-way PO matching is essential — not all tools offer it.
3. How important is predictable monthly cost? Flat plans (Glimps) vs per-invoice (Basecone) makes a big difference at scale.

Conclusion

Native Exact Scan & Recognize is fine up to about 50 invoices/month. Above that, a specialized alternative pays off quickly. For finance teams running exclusively on Exact Online wanting maximum automation, an Exact specialist with modern AI is typically the best choice. For multi-ERP environments or traditional accounting firms, a broader package with an established name makes sense.

Want to see Glimps yourself? Open the interactive demo. Comparing tools? See our complete 2026 comparison guide or continue with automated invoice processing for Exact Online.