Invoice processing software ranges from €10 per month for a basic scan-and-recognize tool to €1,000+ per month for enterprise platforms. Fair comparison is difficult because vendors use different pricing models — per invoice, per user, fixed bundles — and because the real cost goes beyond the subscription. This overview breaks down pricing models, cost structures, and TCO for invoice processing in 2026.
The three pricing models you'll encounter
Invoice processing software in the Netherlands typically uses one of three pricing models. Each has its own logic and fits a specific volume and usage profile.
1. Per invoice (variable)
You pay a fixed amount per processed invoice, typically €0.15–€0.50. Tools like Basecone use this. Pros: low entry threshold, direct correlation with usage. Cons: variable costs grow as you scale and are hard to budget.
2. Flat monthly (subscription)
Fixed monthly fee for an agreed number of invoices or users. Glimps uses this with plans from €75/month. Pros: predictable costs, more features included. Cons: at very low volumes you pay relatively a lot.
3. Hybrid (base + variable)
A fixed base subscription plus a variable component per invoice or user above a threshold. Zenvoices and TriFact365 use variants of this. Works well for growing organizations but makes forecasting harder.
What you should actually compare
The homepage price says little. Compare vendors on these five dimensions for a real picture:
- Included volume. How many invoices before overage? At what overage rate?
- Number of authorizers. Many tools charge €5–€20 per extra approver. With a 10-person team that adds up.
- PO matching. Essential for trading and manufacturing. Often a separate €100–€300/month add-on.
- Implementation and onboarding. Some enterprise tools run project-based implementations that can run into the tens of thousands of euros, depending on scope, customization and number of integrations.
- Integration. Native Exact Online sync or through a middleware layer? It matters for stability and speed.
2026 price overview of the most popular tools
Comparison of the most-used invoice processing tools for Exact Online. Prices are indicative based on public information. Enterprise tools (no public pricing) show a typical range.
| Tool | Model | From | PO matching |
|---|---|---|---|
| Glimps | Flat monthly | €75/mo | Add-on €149/mo |
| Basecone | Per invoice | €0.29/invoice | None native |
| TriFact365 | Hybrid | ~€20/mo + per doc | None native |
| Klippa | Hybrid / enterprise | On request | Limited |
| Zenvoices | Hybrid | ~€30/mo + per invoice | Advertised, scope not public |
| WhiteVision | Enterprise | On request (€500+) | Yes |
| Scan Sys (ImageCapture) | Enterprise | On request | Yes |
| Blue10 | Enterprise | On request | Yes, strong in stock |
Total Cost of Ownership: what it really costs
The license is just one piece. For a fair TCO, factor in:
- Implementation time. A tool that runs in minutes (Glimps, Zenvoices) vs one that needs 4–8 weeks of setup (WhiteVision, Scan Sys) is thousands of euros in productivity difference.
- Template maintenance. Classical OCR tools require maintenance per new supplier. AI-first tools like Glimps don't.
- Approval friction. A frictionless workflow saves 2–5 minutes per invoice. At 500 invoices/month that's 16–40 hours.
- Error costs. Duplicate payments, wrong GL codes, and missed VAT typically cost 0.5–1% of AP volume.
A simple ROI calculation
Quick estimate? Plug into this formula:
Monthly savings = (invoice volume × time per invoice × FTE cost per minute) − subscription cost
Example for an SMB with 300 invoices/month:
- Manual time per invoice: 6 minutes
- FTE cost: €60/hour = €1/min
- Time per invoice with Glimps: 1 minute (exceptions only)
- Savings: 300 × 5 × €1 = €1,500/month
- Less Glimps Professional (€149/mo): net savings €1,351/month
- Payback: under 2 weeks
Which fits your volume?
No single tool is "best" for everyone. A workable guideline based on volume and use case:
- Up to 50 invoices/month: Native Exact Scan & Recognize or a basic per-invoice tool. Automation upside is limited.
- 50–200 invoices/month: Per-invoice tools (Basecone, TriFact365) or a light SaaS (Zenvoices, Glimps Starter).
- 200–1000 invoices/month: Flat-rate plans with quality AI are typically cheaper and more stable. Glimps Professional or established alternatives.
- 1000+ invoices/month with POs: An Exact-specialized tool with 3-way matching. Glimps or an enterprise solution like WhiteVision or Blue10.
Conclusion
Comparing invoice processing prices fairly means looking past the homepage price. Factor in your real volume, number of authorizers, whether you need PO matching, and implementation cost. For most Exact Online finance teams above 100 invoices/month, a flat monthly rate with quality AI is typically more cost-effective and predictable than per-invoice models.
Want to see how Glimps fits your volume and use case? Open the interactive demo or view our plans.