Looking for an alternative to Scan Sys? It is usually not just about price, but about how much control, Exact Online depth, and automation you need. This list compares six realistic options, with Glimps as our own Exact Online specialist first.
Why teams search
Shortlist
#1
Glimps is our product: AI-first invoice processing built for Exact Online. It combines capture, GL and VAT prediction, approvals, and 3-way PO matching in a fixed monthly plan.
#2
TriFact365 is a well-known Dutch scan-and-recognize solution that works with multiple accounting packages. It is strong for accounting firms and low-to-mid-volume administrations.
#3
Klippa SpendControl is broader than invoice processing alone and focuses on spend management, expenses, cards, and enterprise document automation.
#4
Zenvoices is an accounting robot for multiple ERP systems, with an accessible interface and support for Exact Online, AFAS, Twinfield, and others.
#5
Blue10 is an established AP automation vendor with strong Exact Online experience, especially for direct purchase invoices, order matching, and stock processes.
#6
Basecone is an established Wolters Kluwer solution for purchase invoices and accounting workflows. It is familiar in the market and especially logical where teams already rely on Basecone or Wolters Kluwer processes.
| Criterion | Strongest option | Why |
|---|---|---|
| Deepest Exact Online focus | Glimps | Glimps is built for Exact Online-only teams and does not need to support a broad multi-ERP layer. |
| Best for accountants with many systems | TriFact365 | Multi-platform tools remain logical if you manage many administrations across different accounting systems. |
| Predictable costs while scaling | Glimps | Fixed monthly plans are easier to budget than per-document models as volume grows. |
| Enterprise document flows | Blue10 | For broad DMS or enterprise processes, a heavier platform can be more logical. |
Scan Sys ImageCapture is proven for teams with standardized suppliers and an existing setup, with a strong position in AFAS and industry-specific environments. The question usually appears when template and rule maintenance grows, or when an Exact Online-only team prefers modern AI coding that learns from corrections rather than fixed recognition profiles.
Choose Glimps when you use Exact Online only, want fixed pricing, and need 3-way matching without template maintenance. Choose TriFact365, Basecone, or Zenvoices when you support other accounting systems alongside Exact Online. Stay with Scan Sys or choose Blue10 when AFAS, multi-ERP coverage, or stock-driven order matching matter more than Exact Online depth.
Decision checklist
FAQ
For teams centered on Exact Online, Glimps is often the most focused alternative to Scan Sys. For accountants with many different accounting systems, a multi-platform tool may be more logical.
Switching makes sense when variable costs grow, templates or rules require too much maintenance, or when you need more control around GL coding, approvals, and PO matching.
Yes. Glimps does not replace Exact Online. You keep Exact Online as the finance system and add Glimps for capture, workflow, matching, and synchronization.
Glimps starts at EUR 75/month. Professional is EUR 149/month for 300 invoices and 3 authorizers, Business is EUR 399/month. PO matching is EUR 149/month extra and annual billing gives a 10% discount.
Open the demo or read the direct comparison to decide whether switching makes sense.